How to get ready for taxes

It’s HARD to get started, but this video will show you some tricks and how to get ready for taxes.

Taxes is the biggest, baddest to-do item on the block for most people; myself included.

Watch the video above for some tips to get started. Below is a transcription of the video:

Let’s give each of these a little triangle on the right, showing how big it looks while you’re looking at your to-do list. Visually, they all look the same size. Your brain is not fooled. It knows that taxes is not just a little thing. It’s more like a mountain!

Okay, let’s bring you in. Nice cape, very nice. A big project like file your taxes isn’t actually hard, lots of can make ourselves do hard things, the problem is that it’s vague. We don’t know what we have to do next and when it’s unclear we freeze up and we don’t do anything at all.

It’s an interesting effect called the Ellesburg Paradox, after Daniel Ellesburg. It goes like this; Imagine you have 50 red balls. Let’s put them into this container and now let’s add 50 white ones. If we grab a ball at random you probably don’t have a strong preference for which one we’ll get because the odds are 50/50. Let’s add a second bucket here and this one you don’t know how many red or white balls are in it. You can choose from either of these two buckets and you have to bet on the outcome that we’re going to pull out a red ball. You want us to pull out a red ball. Which bucket would you rather choose from?

If you’re like most people, you’d rather choose from the one on the left where you know the odds are 50/50 even though the other bucket could have 99 red balls and one white one. Basically, people don’t like to make decisions when they have no idea what their chances are. It paralyzes us. If it was clearer and you could sort of see inside this mountain, it’s really just a bunch of small steps. Do these steps and your taxes are done.

Alright, Let’s bust out of here and see what the taxes look like on the to-do list. Before we had file taxes. Now let’s imagine it broken down into smaller steps. Notice, the first few steps deal with finding receipts. We’re actually listing out each of the four different places to look for receipts. We need to look in the medical folder, the car, the desk and then grab the box in the hall closet. Imagine if all of those were under just one to-do and it was called get receipts. That makes sense. The problem is when you go to do that one and you start by checking the car and then you get interrupted. Now your brain has to remember that this to-do item is just ¼ done. If everything is broken down into its own line, you don’t miss anything and you also get a feeling of moving quickly, so everything is more fun.

Quick summary. You want to-do’s to be as small as possible. You don’t want any container to-do’s holding up the other ones inside and everything should be on the to-do list, in front of you, nothing is held back in your head.

How to do inbox zero

If you’re overwhelmed with email, you might be wondering how to do inbox zero? The idea is that you don’t want to be stockpiling all these emails in your inbox that stress you out because you know that your inbox is staring at you with all these emails that you really ought to be replying to. It’s kind of this pressure on you.

Inbox Zero is the idea of you zip through your emails and you keep it at zero. There’s no email in you inbox as a general rule. That’s very hard to maintain. It’s also very hard to get started. How to do inbox zero is a common question.

If you’re interested in trying this idea, here’s one way to get started. Realistically, if you got an email from three months ago from cousin George and you wanted to reply, you’re never going to find that email again. You’re never going to reply. Acknowledge that’s true. You’re never going to get back to that email.

There’s really a buffer of time beyond which you’re never going to go back through your email. I don’t know what it is but honestly, it’s probably just a matter of days; a few days. You rarely will be going back through your inbox so far in time that it’s two weeks ago.

What I would suggest, if you want to try this, is take an hour or two and go back through your inbox as fast as you can, reply to just the emails that you really think you need to. If you want, you can have another folder and just shove them into that folder; to reply; something like that. Go back a week, two weeks tops and then take all the rest of them and archive them. Just move them somewhere else. Move them to another folder. They’re still in your email. You can still get them. You can still search. You can still find them. If cousin Georges says, hey, you never replied, you can find his email and reply, it’s not a big deal. But they won’t be staring at you in a heavy way. Your inbox, 5,000 messages; 10,000 messages, whatever it is, waiting to be replied to.

How to force yourself to do something

One of the tricks you can use to force yourself to do something is to tell somebody what you’re going to do and by when.  Somebody that you respect, that’s the hard part.  You can’t just tell somebody, you know, I’m talking deep down you really respect what they think of you.  The more you worry about what they think of you, the better this idea works so put yourself up towards somebody you really don’t want to let down.

You really don’t want them to see you fail.  You tell them.

You send them an email and say, you know what; and people don’t mind being on the other end of this and helping to hold you accountable; you send them an email and you say listen, I have to do this by Friday. I’m just telling you, I’m going to do this by Friday and you send them that email and watch what it does for your week.  And that’s how you make yourself do something!

I can’t sleep because of anxiety

Have you ever laid, lain, lied; Have you ever been awake at night and you’re thinking about all the things that you have to do and it’s stressing you out? What’s a tip that you can do to feel a little bit less stressed? You can’t sleep because of anxiety?

It’s very simple. Get a piece of paper and a pen and just write down everything that’s on your mind. Get it out of your head. The part of your brain thats job it is to just sort of keep track of everything that’s going on and everything that’s important, that part of your brain makes you anxious because it’s constantly reminding you “got to do this, got to do this, don’t forget this”.

The truth is, that part of your brain has no sense of time. Rationally, you know that lying in bed awake at night stressed about something at work is not going to help you; you can’t act on it right now but there’s that part of your brain that’s thinking about it. And not thinking about it in a good way, like a back burner hmmm, how will I solve this but more of a panicked about it.

If you put it on paper, that part of your brain can relax and say, okay, we got this. We’re okay.

So, a piece of paper and a pen beside your bed will make you a less stressed, happier person.

Setting priorities at work

Transcript:

Have you ever felt, at the end of the day, you knew what you had to work on; it could have been written above your head in huge neon letters; YOU HAVE TO WORK ON THIS; and you just couldn’t get yourself to do it. It’s important to get good at setting priorities at work.

You checked your email over and over again. You went to your favorite websites just to see if something was new. Nothing was new. At the end of the day you’re frustrated. You’re kind of mad at yourself because it’s as if you’re not in control of yourself. It’s as if you know what you want to do but you can’t make yourself do it.

My whole life has been like that. I started a business 12 years ago and we’ve had a lot of lessons learned. One of the biggest ones for me, personally, was of all the things that held us back as a business, I held us back the most. Not employees or customers or clients or contracts. Nothing. Legal things. Whatever. None of it. Me, personally, and my inability to get myself to take action or prioritize was what held us, the entire company, back the most.

So I decided to look into productivity. I decided that I wanted to get more done with less time and separate out my time. My personal time and my work time. I don’t want to blend them. When I’m with my family and friends, I don’t want to be thinking about work. In terms of work, I want to get it done quickly and get out again. It’s not like when you’re 90 years old and you want to look back and say boy, I sure am glad I spent so much time on the computer.

I read books. I took courses. I discovered kind of a dirty little secret about the industry. That is, an assumption that information is what we need. We need to know what to do; have a system. That’s important. You need to have the right information but really, the challenge is, the real problem here is getting yourself to do it. Getting yourself to take action.

We often know exactly what we need to do but it’s making yourself do it is what is actually the way to win, if you will. It’s really about changing your behavior.

About six months ago I focused on my behavior and changing my behavior. Some pretty incredible things have happened since then. I am now able to focus on what I want to focus on and stay focused on it; stay motivated. I’m no longer distracted by things outside myself and I’m no longer distracting myself from within by searching for newness or exciting new things. I stay focused on what I want to do.

A few things have happened that I did not expect. I didn’t expect that at the end of the day I would feel more energy. I think this is because when you have a great day and you look backwards at your day, you feel great. You just feel energized. If you haven’t had a great day, you just kind of spun your wheels, you don’t feel great. You’re angry with yourself.

The other thing, on a deeper level, I’m just happier because I’m moving towards my goals. I’m able to set priorities at work. Whereas before, a lot of days, at the end of them I would look back and it’s as if the day didn’t happen or it didn’t matter that it had happened because I didn’t move forward. Now that I’m moving forward, I’m a lot happier.

I thought it would be pretty neat to share some of these things so I created an eight week email course. It’s 100% free and you can see the sign up form on that side of the website. Put in your name and email address and I’ll send you the start of the course right away.

Entrepreneurs: Are you a GENERALIST or a SPECIALIST?

There are two kinds of entrepreneurs in the world. Which one are you? This video also tells you how to move your business forward faster.

What to do about the really hard stuff in your todo list

Sometimes we get hung up and it’s hard to actually get started on your todo list. The bigger the task, the harder it is to just get started. This quick video will get you started.

Time Saving Tips for Managing Email

Here are some productivity tips for managing email overload from Erin Hoffman.

Can exercise prevent colds?

It’s amazing how much our perceptions affect our physical realities.  I remember a study where people who imagined lifting weights actually gained strength, and now this study shows that people who think they’re fit gain some incredible benefits.

Along with getting colds less often, the severity was reduced, especially for people who thought they were the most fit.

“The severity of symptoms fell by 41% among those who felt the fittest and by 31% among those who were the most active.”

BBC News – Exercise ‘can prevent a cold’.

Todo List Magic (aka “seeing into mountains”)